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Sec. 4(1).b.(vi)A statement of the categories of documents that are held by it or under its control; Various types of record held by the Institute. Agendas and Minutes of the Governing Body, Institute Body, Standing Committees and other Committees. Administration - Personal Files of the Staff - Annual Confidential Reports of the Staff - Selection/ Interview/ Appointments - Annual Reports - PGI Act, Rules and Regulations - Recruitment Rules. - Correspondence with other offices, Govt. of India etc. Finance - Plan and Non Plan Allocations. - Salary, Advances etc. - Service Books - Pension - Payments/ Receipts/ Expenditure Record - GPF etc. - Various advances to the Staff Estate - Allotment of Houses/ Hostels - Allotment Rules and Regulations - Tenders and Record of Commercial sites, parking sites, security, sanitation, equipment, Construction of Building, Hospital requirements Academic - Records of Junior/Senior Residents/ Selections/ Training (M.Sc, Ph.D, B.S., (Lab/X-Ray) etc. - Degrees/Research Papers, Thesis written by various Residents/ Faculty - Education/ Training of Nurses - Research in various fields Library - Books/ Journals etc. in the Library - Record related to membership of Library - Internet facility in the Library Procurement - Purchase/ Condemnation of the equipments etc. - Purchase of Medicine, Surgical Items/ Sanitation/ Stationary etc. - Purchase of grocery items for the patients Biostatics - Birth and Death Record Store - Stock Register, Record of various purchases, supplies & stores. - Record relating to procurement of equipments and material for the hospital. Medical Superintendent Office - Record of Outdoor Patients (files where made) - Record of Indoor Patients - Record of various medical Labs, Tests, X-rays, CT scan, MRI, Ultrasound etc. - Record pertaining to Dispensary, Staff Clinic Engineering - Record of various constructions activities and maintenance activities. Others - Vigilance/ Inquiries - Training in Hindi - Records relating to various court cases - Computerization of the Hospital - Record pertaining to animals in Animal House - Record pertaining to various projects, reports etc.
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